ALL ABOUT CONDUCTING BOARD MEETINGS:

Q 1: How many board meeting are necessary to be called in one financial year?

Ans: For private companies and unlisted public companies at least four meetings in one financial year and at least one meeting in each quarter need to be conducted. For listed public companies the gap between two board meetings shall not be more than four months. (section 285 of the companies act read with clause 49)

Q 2: Who can call the board meeting or send notice for calling board meeting:

Ans: Any of the director or secretary of the company on behalf of the board can call the meeting of board.

Q 3: How many days prior notice need to be sent? Or what shall be the length of notice?

Ans: No specific period has been mentioned in companies Act, AOA needs to be checked or if there is any shareholders agreement, which has been incorporated or is pending to be incorporated shall be checked.

Q 4: What is the quorum for meeting of board of directors and where it has been mentioned?

Ans: 1/3^rd of directors of the company or two whichever is higher can form a quorum. In case of interested directors on any motion, the quorum shall be counted excluding the interested directors, if there be more than 2/3^rd of interested director on any motion the rest of the directors (if at least two)shall form a valid quorum for that particular motion.(Dealing section is section is 287 of the Companies Act, 1956.)

Q 5: What if a meeting is called in a quarter but being adjourned due to want of quorum, will that be counted as one meeting conducted in a quarter.

Ans: Yes. (Dealing section 288 of the Companies Act, 1956)

Q 6: Whom all shall be given the notice of a board meeting?

Ans: Notice of board meeting shall be given in writing to all the directors living in india, and directors living abroad to his usual address of india.

FOR ANY FURTHER QUERY RELATED WITH BOARD MEETING WRITE TO THE BLOGGER AT nikita.1.singh@gmail.com .

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